Guidelines : pre-recording
The deadline for all Industry recording submissions are between 4-6 weeks before the event date and depends on the size of the EAACI event. Please apply this rule and work towards this deadline with your agencies. If you believe this not be realistic then please contact sponsors@eaaci.org to discuss this in more detail.
Industry sponsors must choose from the following two options with pre-recordings. Please inform EAACI in advance which option is preferred:
All recordings are done by the speakers themselves using the EAACI online uploading platform (more information provided below).
Industry sponsors are permitted to do the entire session recording themselves and then submit the final approved recorded version to EAACI (.mp4 format). There is no size limit for this file. Please send the file to congress@cyim.com . The file will not be modified and will be broadcast as sent.
ONLINE UPLOADING PLATFORM
An email is sent to the authors/presenters with a link to connect to the platform. Here are then the steps to follow :
After recording the presentation, the presenter will receive a confirmation email. If this is not the case and a confirmation email is NOT received by the presenter, please contact EAACI at your earliest convenience.
PRESENTATION FORMATTING
To ensure an optimal delivery of the presentation :
The presentation should be prepared in Microsoft PowerPoint and saved as a PPTX format
The presentation will be displayed in landscape orientation 16/9 ratio
There is a ppt template available on the EAACI Sponsor Online Platform (ESOP) to download but it is not compulsory to use. Sponsors/speakers can use their own ppt also.
Respect the author’s rights and anonymity.
Pictures and video
Save the picture desired to use as a JPG or PNG and set compression/quality to medium or high (avoid saving the pictures as TIF files, especially MAC presentations).
AVI, WMV, MPG, MP4 or MOV are the only acceptable video formats.
Do not copy and paste the images and videos from another application, please use the “insert image from a file” functionality from PowerPoint
Apple/Mac
Please save your presentation as “.PPTX”, it will guarantee a better compatibility with the system.
Disclosure of conflict of interest
During the upload phase, there will be step where the presenter will be able to write a disclosure of conflict of interest*. After the presenter has done a record, a first slide will be automatically inserted with what must be declared.
* A conflict of interest is any situation in which a speaker or immediate family members have interests, which may cause a conflict with the current presentation. Conflicts of interest do not preclude the delivery of the talk, but should be explicitly declared. These may include financial interests (e.g. owning stocks of a related company, having received honoraria, consultancy fees), research interests (research support by grants or otherwise), organizational interests and gifts.
HOW TO RECORD A PRESENTATION
To ensure an optimal video recording, please follow these guidelines:
use a headset or earphones with a microphone
the presenter must isolate themselves in a quiet room with no background noise
the presenter must be in a place with a clean background where viewers are clearly able to see their face (adequate lighting and no distractions in the background).